The Weekette / Planning / Planning: Review Plan for Winter Camp
Planning: Review Plan for Winter Camp
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| Task | Assigned | Category | Target Date | Completed | |
December 2024 | |||||
| Adviser for following year identified | Group | Administration | 2024-12-31 | 2024-12-28 | |
| Collect food samples for historical purposes. | Hartman S. | Administration | 2024-12-31 | 2024-12-31 | |
| Identify someone to take home and clean towels | Hartman S. | Administration | 2024-12-31 | 2024-12-30 | |
| Identify someone to take home bottles | Hartman S. | Administration | 2024-12-31 | 2024-12-31 | |
| Notes on issues with activities are collected at the end of camp and discussed at a post-camp evaluation. | Daniel H. | Evaluation | 2024-12-31 | 2024-12-31 | |
| Notes on issues with meals are collected at the end of camp and discussed at a post-camp evaluation. | Hartman S. | Evaluation | 2024-12-31 | 2024-12-31 | |
| Spice and leftover food inventory created | Hartman S. | Food | 2024-12-31 | 2025-01-03 | |
| Target items for replacement or addition to gear identified | Hartman S. | Administration | 2024-12-31 | 2024-12-31 | |
| Themes proposed for following year | Sam B. | Program | 2024-12-31 | 2024-12-31 | |
| Youth Leader for following year identified | Group | Administration | 2024-12-31 | 2024-12-28 | |
January 2025 | |||||
| Activities database updated with corrections | Daniel H. | Program | 2025-01-31 | ||
| Bottles Returned | Hartman S. | Food | 2025-01-31 | 2025-01-03 | |
| Create presentation (powerpoint or similar) for Winter Camp promotion | Sam B. | Marketing | 2025-01-31 | ||
| Deliver report on Winter Camp at Chapter meeting | Past Leader | Administration | 2025-01-31 | ||
| Evaluation data collated and shared | Daniel H. | Evaluation | 2025-01-31 | ||
| Evaluation data collected | Daniel H. | Evaluation | 2025-01-31 | ||
| Final Balance Sheet prepared | Sam B. | Administration | 2025-01-31 | ||
| Manual Updated with new traditions and new nicknames | Sam B. | Administration | 2025-01-31 | ||
| Meals Database updated with corrections | Hartman S. | Food | 2025-01-31 | ||
| Prepare and distribute the post-camp newsletter | Other | Marketing | 2025-01-31 | ||
| Provide updates on Social Media | Sam B. | Marketing | 2025-01-31 | ||
| Report service hours | Sam B. | Administration | 2025-01-31 | ||
| Updated food inventory into menu database | Hartman S. | Food | 2025-01-31 | ||
| Upload photos to Winter Camp Photo Share | Other | Marketing | 2025-01-31 | ||
| Website Update: Planning page for next year | Other | Program | 2025-01-31 | ||
| Write History | Past Leader | Administration | 2025-01-31 | ||
February 2025 | |||||
| Discuss theme, events, and meals online and in-person | Sam B. | Program | 2025-02-28 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-02-28 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-02-28 | ||
March 2025 | |||||
| Discuss theme, events, and meals online and in-person | Sam B. | Marketing | 2025-03-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Program | 2025-03-31 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-03-31 | ||
April 2025 | |||||
| Conceive event | Michael B. | Council | 2025-04-01 | ||
| Discuss theme, events, and meals online and in-person | Sam B. | Program | 2025-04-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-04-30 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-04-30 | ||
May 2025 | |||||
| Discuss theme, events, and meals online and in-person | Sam B. | Program | 2025-05-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-05-31 | ||
| Promote El Mediodia | Sam B. | Marketing | 2025-05-31 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-05-31 | ||
June 2025 | |||||
| Complete Project Charter | Michael B. | Administration | 2025-06-01 | ||
| Recruit Volunteers | Michael B. | Council | 2025-06-01 | ||
| Discuss theme, events, and meals online and in-person | Sam B. | Program | 2025-06-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-06-30 | ||
| Promote El Mediodia | Sam B. | Marketing | 2025-06-30 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-06-30 | ||
July 2025 | |||||
| Charter approved | Michael B. | Council | 2025-07-01 | ||
| Complete Self-Assessment of Short-Term Camp readiness | Michael B. | Administration | 2025-07-01 | ||
| Conduct First Planning Meeting | Sam B. | Program | 2025-07-31 | ||
| Determine Cost | Sam B. | Administration | 2025-07-31 | ||
| Discuss theme, events, and meals online and in-person | Sam B. | Program | 2025-07-31 | ||
| Finalize Theme | Sam B. | Program | 2025-07-31 | ||
| Hold El Mediodia | Other | Marketing | 2025-07-31 | ||
| Prepare promotional flyer | Sam B. | Marketing | 2025-07-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-07-31 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-07-31 | ||
| Reserve Cabin | Michael B. | Administration | 2025-07-31 | ||
August 2025 | |||||
| Prepare and Submit Registration Form | Michael B. | Council | 2025-08-01 | ||
| Recruit Short-Term Camp Administrator | Michael B. | Administration | 2025-08-01 | ||
| Submit Flyers and Marketing material | Michael B. | Council | 2025-08-01 | ||
| Distribute flyer at Chapter events | Sam B. | Marketing | 2025-08-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-08-31 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-08-31 | ||
September 2025 | |||||
| Administrator completes initial assessment | STCA | Administration | 2025-09-01 | ||
| Address noted exceptions | Michael B. | Administration | 2025-09-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-09-30 | ||
| Promote Planning Meeting | Sam B. | Marketing | 2025-09-30 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-09-30 | ||
| Reserve location for planning meeting | Michael B. | Administration | 2025-09-30 | ||
October 2025 | |||||
| Complete corrective assessment | STCA | Administration | 2025-10-31 | ||
| Contact Rangers to discuss likely projects | Service Coordinator | Service | 2025-10-31 | ||
| Invite Lodge and Area Key 3 to attend or visit Winter Camp. | Sam B. | Marketing | 2025-10-31 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-10-31 | ||
| Promote Planning Meeting | Sam B. | Marketing | 2025-10-31 | ||
| Promote Winter Camp on social media channels | Sam B. | Marketing | 2025-10-31 | ||
November 2025 | |||||
| Recruit Activity Adviser | Michael B. | Admistrative | 2025-11-01 | ||
| Recruit Activity Leader | Sam B. | Admistrative | 2025-11-01 | ||
| Recruit Kitchen Adviser | Michael B. | Admistrative | 2025-11-01 | ||
| Recruit Kitchen Leader | Sam B. | Admistrative | 2025-11-01 | ||
| Send corrective assessment to council | STCA | Administration | 2025-11-07 | ||
| Contact Rangers to set day for projects | Service Coordinator | Service | 2025-11-21 | ||
| Coordinate service day and projects with rangers | Service Coordinator | Program | 2025-11-21 | ||
| Identify any special equipment requirements for projects | Service Coordinator | Service | 2025-11-21 | ||
| Promote Planning Meeting | Sam B. | Marketing | 2025-11-21 | ||
| Collate new activity ideas from website(s), email, and previous evaluations | Daniel H. | Program | 2025-11-22 | ||
| Collate new meal ideas from website(s), email, and previous evaluations | Hartman S. | Food | 2025-11-22 | ||
| Create dead and live lists prior to the planning meeting. | Sam B. | Administration | 2025-11-22 | ||
| Promote Shopping Trip | Hartman S. | Marketing | 2025-11-22 | ||
| Conduct final planning meeting | Sam B. | Administration | 2025-11-28 | ||
| Monitor Soda Sales at local stores for good bargains | Hartman S. | Administration | 2025-11-30 | ||
| Print Mitigation Sheets and add to the camp binder. | Daniel H. | Administration | 2025-11-30 | ||
| Print Winter Camp Manuals | Sam B. | Administration | 2025-11-30 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-11-30 | ||
| Publish Schedule | Sam B. | Program | 2025-11-30 | ||
| Spread Information about projects and equipment to membership. | Service Coordinator | Service | 2025-11-30 | ||
December 2025 | |||||
| Complete Hazard Mitigation for current activities | Connor J. | Administration | 2025-12-04 | ||
| Review assessments, forward to STCA | Michael B. | Administration | 2025-12-05 | ||
| Complete final assessment for planning | STCA | Administration | 2025-12-15 | ||
| Address concerns | Michael B. | Administration | 2025-12-20 | ||
| Final reminder of projects and equipment for members | Service Coordinator | Service | 2025-12-20 | ||
| Promote camp at Chapter Meeting and other Chapter events | Sam B. | Marketing | 2025-12-20 | ||
| Spread Information about projects and equipment to membership. | Service Coordinator | Service | 2025-12-20 | ||
| Add Previous Year’s Food Samples to Display | Hartman S. | Administration | 2025-12-22 | ||
| Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp | Quartermaster | Program | 2025-12-22 | ||
| Close registration | Registration Adviser | Administration | 2025-12-22 | ||
| Custom 3D Printing | Other | Program | 2025-12-22 | ||
| Determine final roster | Registration Adviser | Administration | 2025-12-22 | ||
| Gather recipes for meals | Hartman S. | Food | 2025-12-22 | ||
| Monitor Activity Preparation | Daniel H. | Program | 2025-12-22 | ||
| Monitor Meal Preparation | Hartman S. | Food | 2025-12-22 | ||
| Prepare activities | Daniel H. | Program | 2025-12-22 | ||
| Prepare and print the Pre-Camp Newspaper | Other | Administration | 2025-12-22 | ||
| Prepare Meals | Hartman S. | Food | 2025-12-22 | ||
| Reminder for Towels to come to Camp | Hartman S. | Administration | 2025-12-22 | ||
| Secure Campership Funding | Registration Adviser | Administration | 2025-12-22 | ||
| Select catchphrase for previous Winter Camp and prepare new sign | Other | Administration | 2025-12-22 | ||
| Use Meals Database to create final menu | Other | Food | 2025-12-22 | ||
| Cross-reference leftover list with shopping list | Hartman S. | Administration | 2025-12-23 | ||
| Use Meals Database to create shopping list | Other | Food | 2025-12-23 | ||
| Print Recipe Book and Meal Sheets | Hartman S. | Food | 2025-12-24 | ||
| Print Schedule and Menu pages | Sam B. | Administration | 2025-12-24 | ||
| Procure Trading Post Items | Sam B. | Administration | 2025-12-24 | ||
| Shop for bulk food items | Hartman S. | Food | 2025-12-24 | ||
| Enjoy holiday; pack | Other | Program | 2025-12-25 | ||
| Complete shopping | Hartman S. | Food | 2025-12-26 | ||
| Confirm project day with rangers | Service Coordinator | Service | 2025-12-26 | ||
| Coordinate Rides | Other | Administration | 2025-12-26 | ||
| Participate in set-up day if desired | Sam B. | Program | 2025-12-26 | ||
| Redundant or obsolete gear removed for either donation, recycling, or trash | Hartman S. | Administration | 2025-12-26 | ||
| Conduct on-site assessment | STCA | Administration | 2025-12-27 | ||
| Execute the schedule until Dec 31 | Sam B. | Program | 2025-12-27 | ||
| Coordinate service projects with rangers | Service Coordinator | Service | 2025-12-31 | ||
| Risk: Legacy | Other | Program | 2025-12-31 | ||
