The Weekette / Leaderguide / Winter Camp Leader's Guide: Task List
Winter Camp Leader's Guide: Task List
| -1 | 1231 | 100 | Spice and leftover food inventory created |
| -1 | 1231 | 150 | Notes on issues with meals are collected at the end of camp and discussed at a post-camp evaluation. |
| -1 | 1231 | 200 | Notes on issues with activities are collected at the end of camp and discussed at a post-camp evaluation. |
| -1 | 1231 | 250 | Themes proposed for following year |
| -1 | 1231 | 300 | Target items for replacement or addition to gear identified |
| -1 | 1231 | 400 | Youth Leader for following year identified |
| -1 | 1231 | 450 | Adviser for following year identified |
| -1 | 1231 | 500 | Identify someone to take home bottles |
| -1 | 1231 | 550 | Identify someone to take home and clean towels |
| -1 | 1231 | 4175 | Collect food samples for historical purposes. |
| 0 | 131 | 650 | Write History |
| 0 | 131 | 1000 | Website Update: Planning page for next year |
| 0 | 131 | 1050 | Prepare and distribute the post-camp newsletter |
| 0 | 131 | 1100 | Evaluation data collected |
| 0 | 131 | 1115 | Updated food inventory into menu database |
| 0 | 131 | 1150 | Evaluation data collated and shared |
| 0 | 131 | 1200 | Meals Database updated with corrections |
| 0 | 131 | 1250 | Activities database updated with corrections |
| 0 | 131 | 1300 | Bottles Returned |
| 0 | 131 | 1350 | Manual Updated with new traditions and new nicknames |
| 0 | 131 | 1400 | Final Balance Sheet prepared |
| 0 | 131 | 1450 | Deliver report on Winter Camp at Chapter meeting |
| 0 | 131 | 1500 | Report service hours |
| 0 | 131 | 1550 | Provide updates on Social Media |
| 0 | 131 | 1551 | Create presentation (powerpoint or similar) for Winter Camp promotion |
| 0 | 131 | 1750 | Upload photos to Winter Camp Photo Share |
| 0 | 228 | 1800 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 228 | 1805 | Promote Winter Camp on social media channels |
| 0 | 228 | 1850 | Discuss theme, events, and meals online and in-person |
| 0 | 331 | 1900 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 331 | 1905 | Promote Winter Camp on social media channels |
| 0 | 331 | 1950 | Discuss theme, events, and meals online and in-person |
| 0 | 401 | 12345 | Conceive event |
| 0 | 430 | 2000 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 430 | 2005 | Promote Winter Camp on social media channels |
| 0 | 430 | 2050 | Discuss theme, events, and meals online and in-person |
| 0 | 531 | 2100 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 531 | 2105 | Promote Winter Camp on social media channels |
| 0 | 531 | 2150 | Discuss theme, events, and meals online and in-person |
| 0 | 531 | 2200 | Promote El Mediodia |
| 0 | 601 | 7800 | Complete Project Charter |
| 0 | 601 | 12347 | Recruit Volunteers |
| 0 | 630 | 2250 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 630 | 2255 | Promote Winter Camp on social media channels |
| 0 | 630 | 2300 | Discuss theme, events, and meals online and in-person |
| 0 | 630 | 2350 | Promote El Mediodia |
| 0 | 701 | 6700 | Complete Self-Assessment of Short-Term Camp readiness |
| 0 | 701 | 12349 | Charter approved |
| 0 | 731 | 2400 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 731 | 2405 | Promote Winter Camp on social media channels |
| 0 | 731 | 2450 | Discuss theme, events, and meals online and in-person |
| 0 | 731 | 2500 | Conduct First Planning Meeting |
| 0 | 731 | 2550 | Reserve Cabin |
| 0 | 731 | 2600 | Finalize Theme |
| 0 | 731 | 2650 | Determine Cost |
| 0 | 731 | 2700 | Prepare promotional flyer |
| 0 | 731 | 2750 | Hold El Mediodia |
| 0 | 801 | 6800 | Recruit Short-Term Camp Administrator |
| 0 | 801 | 12351 | Prepare and Submit Registration Form |
| 0 | 801 | 12353 | Submit Flyers and Marketing material |
| 0 | 831 | 2800 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 831 | 2805 | Promote Winter Camp on social media channels |
| 0 | 831 | 2850 | Distribute flyer at Chapter events |
| 0 | 901 | 6900 | Administrator completes initial assessment |
| 0 | 930 | 2900 | Reserve location for planning meeting |
| 0 | 930 | 2950 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 930 | 2955 | Promote Winter Camp on social media channels |
| 0 | 930 | 3000 | Promote Planning Meeting |
| 0 | 930 | 7000 | Address noted exceptions |
| 0 | 1031 | 1155 | Contact Rangers to discuss likely projects |
| 0 | 1031 | 3050 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 1031 | 3055 | Promote Winter Camp on social media channels |
| 0 | 1031 | 3100 | Promote Planning Meeting |
| 0 | 1031 | 7100 | Complete corrective assessment |
| 0 | 1031 | 99999 | Invite Lodge and Area Key 3 to attend or visit Winter Camp. |
| 0 | 1101 | 773 | Recruit Kitchen Adviser |
| 0 | 1101 | 774 | Recruit Activity Adviser |
| 0 | 1101 | 776 | Recruit Kitchen Leader |
| 0 | 1101 | 778 | Recruit Activity Leader |
| 0 | 1107 | 7200 | Send corrective assessment to council |
| 0 | 1121 | 3101 | Promote Planning Meeting |
| 0 | 1121 | 3300 | Coordinate service day and projects with rangers |
| 0 | 1121 | 3580 | Contact Rangers to set day for projects |
| 0 | 1121 | 3590 | Identify any special equipment requirements for projects |
| 0 | 1122 | 3350 | Collate new activity ideas from website(s), email, and previous evaluations |
| 0 | 1122 | 3355 | Collate new meal ideas from website(s), email, and previous evaluations |
| 0 | 1122 | 3400 | Create dead and live lists prior to the planning meeting. |
| 0 | 1122 | 3600 | Promote Shopping Trip |
| 0 | 1128 | 3450 | Conduct final planning meeting |
| 0 | 1130 | 3051 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 1130 | 3250 | Print Winter Camp Manuals |
| 0 | 1130 | 3500 | Publish Schedule |
| 0 | 1130 | 3550 | Monitor Soda Sales at local stores for good bargains |
| 0 | 1130 | 3570 | Spread Information about projects and equipment to membership. |
| 0 | 1130 | 6658 | Print Mitigation Sheets and add to the camp binder. |
| 0 | 1204 | 7300 | Complete Hazard Mitigation for current activities |
| 0 | 1205 | 7400 | Review assessments, forward to STCA |
| 0 | 1215 | 7500 | Complete final assessment for planning |
| 0 | 1220 | 3052 | Promote camp at Chapter Meeting and other Chapter events |
| 0 | 1220 | 3107 | Spread Information about projects and equipment to membership. |
| 0 | 1220 | 3645 | Final reminder of projects and equipment for members |
| 0 | 1220 | 7600 | Address concerns |
| 0 | 1222 | 3650 | Prepare activities |
| 0 | 1222 | 3700 | Prepare Meals |
| 0 | 1222 | 3750 | Monitor Activity Preparation |
| 0 | 1222 | 3800 | Monitor Meal Preparation |
| 0 | 1222 | 3850 | Custom 3D Printing |
| 0 | 1222 | 3900 | Gather recipes for meals |
| 0 | 1222 | 3950 | Use Meals Database to create final menu |
| 0 | 1222 | 4000 | Prepare and print the Pre-Camp Newspaper |
| 0 | 1222 | 4050 | Secure Campership Funding |
| 0 | 1222 | 4100 | Select catchphrase for previous Winter Camp and prepare new sign |
| 0 | 1222 | 4150 | Add Previous Year’s Food Samples to Display |
| 0 | 1222 | 4200 | Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp |
| 0 | 1222 | 4250 | Close registration |
| 0 | 1222 | 4300 | Determine final roster |
| 0 | 1222 | 4325 | Reminder for Towels to come to Camp |
| 0 | 1223 | 4350 | Use Meals Database to create shopping list |
| 0 | 1223 | 4400 | Cross-reference leftover list with shopping list |
| 0 | 1224 | 4450 | Shop for bulk food items |
| 0 | 1224 | 4500 | Print Recipe Book and Meal Sheets |
| 0 | 1224 | 4550 | Print Schedule and Menu pages |
| 0 | 1224 | 4600 | Procure Trading Post Items |
| 0 | 1225 | 4650 | Enjoy holiday; pack |
| 0 | 1226 | 350 | Redundant or obsolete gear removed for either donation, recycling, or trash |
| 0 | 1226 | 4700 | Participate in set-up day if desired |
| 0 | 1226 | 4750 | Coordinate Rides |
| 0 | 1226 | 4800 | Complete shopping |
| 0 | 1226 | 4810 | Confirm project day with rangers |
| 0 | 1227 | 4850 | Execute the schedule until Dec 31 |
| 0 | 1227 | 7700 | Conduct on-site assessment |
| 0 | 1231 | 625 | Risk: Legacy |
| 0 | 1231 | 630 | Coordinate service projects with rangers |
