The Weekette / Leaderguide / Winter Camp Leader's Guide: Task List
Winter Camp Leader's Guide: Task List
Spice and leftover food inventory created
Deadline: 1231
Display: 100
At the end of camp, food is separated into two main groups: things we can save and things we can't save. Things we can't save are typically placed on a table and taken by campers. Things we don't save are things which would expire before the next camp or things which would require refrigeration to survive.
The items we save are inventoried and typically include dry goods, cleaning supplies, and paper goods. All of them are inventoried to ensure we avoid purchasing them the following year.
Resources: Doug Wilson and Alan Wilson.
Notes on issues with meals are collected at the end of camp and discussed at a post-camp evaluation.
Deadline: 1231
Display: 150
This task typically falls to the youth leader of the current Winter Camp. The meeting is a gathering of the leadership team. They discuss things that went well and things that didn't. In some case, this feedback will disagree with the later evaluations and there will have to be a discussion to identify or interpret the feedback.
Resources: Previous youth leaders.
Notes on issues with activities are collected at the end of camp and discussed at a post-camp evaluation.
Deadline: 1231
Display: 200
This task typically falls to the youth leader of the current Winter Camp. The meeting is a gathering of the leadership team. They discuss things that went well and things that didn't. In some case, this feedback will disagree with the later evaluations and there will have to be a discussion to identify or interpret the feedback.
Resources: Previous youth leaders.
Themes proposed for following year
Deadline: 1231
Display: 250
Often during the closing moment of camp, the evaluation form is distributed and a discussion of themes will take place. We should make note of these ideas so we can consider them for the following year as they are often our best chance to get feedback from youth members.
Resources: Youth leaders, evaluation forms.
Target items for replacement or addition to gear identified
Deadline: 1231
Display: 300
Sometimes gear at Winter Camp become worn and need to be replaced. Other times we identify that a particular piece of gear would be useful for Winter Camp. We try to note these on the last day of camp so we can spend the rest of the year shopping for them to try and get a good deal.
Resources: Doug Wilson, Steve Donohue, Ethan Rein, Jeff Rand, Matt Grimble.
Youth Leader for following year identified
Deadline: 1231
Display: 400
Traditionally, Winter Camp youth leaders self-declare, usually by the end of the previous camp. If it's not done by the end of camp, it will probably happen soon. Luckily, most of the items we complete in January are things we look for the leadership team of the immediately completed Winter Camp.
We could worry about it, but we've never made it to Winter Camp without a Youth Leader.
Resources:
Adviser for following year identified
Deadline: 1231
Display: 450
Traditionally, Winter Camp advisers self-declare, usually by the end of the previous camp. If it's not done by the end of camp, it will probably happen soon. Luckily, most of the items we complete in January are things we look for the leadership team of the immediately completed Winter Camp.
We could worry about it, but we've never made it to Winter Camp without an adviser.
Resources:
Identify someone to take home bottles
Deadline: 1231
Display: 500
Like the towels, Winter Camp generates some number of returnable bottles. At the end of camp someone needs to take the bottles home, return them, and then send the money back to Winter Camp.
Resources: This task has recently fallen to Ethan Rein who typically has some space in his car at the end of camp. Doug Wilson has also done it in the past.
Identify someone to take home and clean towels
Deadline: 1231
Display: 550
Winter Camp uses dish towels and clothes to wash tables, dry dishes, and wipe things down. We have a collection of towels and hot pads. At the end of canp, these are bagged or boxed up and sent home with someone to be washed and returned to the following Winter Camp. Experience has taught us it's important to note who has them so we can remind them to bring them back.
Resources: Doug Wilson, Ethan Rein, Kristie Donohue
Collect food samples for historical purposes.
Deadline: 1231
Display: 4175
We have (deliberately or accidentally) collected a food sample from every Winter Camp. Don't let it end on your watch!
Resources: Jeff Rand
Write History
Deadline: 131
Display: 650
At the close of each Winter Camp, we prepare a several paragraph history of camp. It typically includes any major events, new activities, and meals, and anything else which it seems like we'd want to remember later. It always ends with a forward looking sentence or two which focuses on the time to the next Winter Camp.
Resources: This is typically written by the Youth Leader or by one of the advisers. Ethan Rein and Jeff Rand often make time to get this task completed.
Website Update: Planning page for next year
Deadline: 131
Display: 1000
We create a planning page for each year in the /history/(roman numeral) directory. It allows a stream of consciousness conversation and includes important notes and documents leading up to Winter Camp.
Resources: Steve Donohue
Prepare and distribute the post-camp newsletter
Deadline: 131
Display: 1050
If we ran out of time for newsletters at camp, sometimes we make up for the lack with a post-camp newsletter. This one is written and sent to Steve Donohue who includes it in the newsletters section on the Winter Camp website.
Resources: Mark Bollman, Ethan Rein, or Steve Donohue
Evaluation data collected
Deadline: 131
Display: 1100
At the end of Winter Camp, we typically have a paper evaluation form available. Most of our feedback comes from these paper forms. We also collect feedback via direct email and via a Survey Monkey link. The question on the survey are usually open-ended including things like "Which was your favorite?", "How could we improve?", and "What new thing should we do next time?"
Resources: This data has, in recent years, been collected by Ethan Rein
Updated food inventory into menu database
Deadline: 131
Display: 1115
At the end of Winter Camp, we typically take an inventory of things which we believe will still be good the following year. This typically includes spices, canned goods, and paper goods. The inventory can be loaded into the database to make shopping for the next year easier.
Resources: Alan WIlson typically has the inventory and Steve Donohue can help with loading it.
Evaluation data collated and shared
Deadline: 131
Display: 1150
The data collected from the various feedback methods is collected and tabulated. Generally all suggestions are listed with a count showing how common they are.
This is mined later to identify suggestions for new activities, themes, and meals. It is also evaluated to see what improvements have been suggested for activities held that year. Depending on frequency and quality, these improvements are often implemented into the activities and meals for subsequent camps.
Resources: Ethan Rein, Steve Donohue
Meals Database updated with corrections
Deadline: 131
Display: 1200
At the post-camp meeting there will be some discussions of meals which had issues. These are often new meals, but sometimes it's an older meal which has been resurrected and has perhaps always had a food list issue. Typically, this involves changing the number of servings for a recipe, but it might include changing a recipe to include a missing ingredient or providing categories or actual recipes for the meal ingredients. It might also involve adding or subtracting items which didn't go well. It can also include choosing and marking the new Historic Menu item.
Resources: Steve Donohue is the primary for anything in the Meals database. Doug Wilson, Jeff Rand, and Mark Bollman often help with identifying issues.
Activities database updated with corrections
Deadline: 131
Display: 1250
The activities database exists in two places; one is online the other is in Access. The updates on the website are usually conducted by Steve Donohue while the Access version is maintained by Jeff Rand. The updates are typically to add activities which are new and to record that an activity has been held that year.
The primary purpose of these lists is to prepare the Live and Dead lists for the planning meeting as well as to provide some historical content for the Encyclopedia WinterCampica.
Resources: Steve Donohue, Jeff Rand. The WCFS is a frequent source of corrections as are Mark Bollman, Ethan Rein, and the Encyclopedia WinterCampica.
Bottles Returned
Deadline: 131
Display: 1300
Typically Winter Camp has about $20.00 or so in bottles to be returned after camp. Once the bottles are returned, the adviser for the previous year's camp needs the total so the balance sheet can be finalized.
Resources: Ethan Rein and Doug Wilson have been the most frequent returners.
Manual Updated with new traditions and new nicknames
Deadline: 131
Display: 1350
We don't always do a good job with this, but we need to improve. The manual currently looks very dated with the most recent tradition being nearly 30 years old (Winter Camp XV). This is a task this is more difficult as we get further from Winter Camp and so it's one that should be undertaken early.
Resources: Steve Donohue has updated the manual most recently. Mark Bollman often tracks new traditions for the newsletter, and the Youth Leader may have a better handle on what the youth think is a good tradition or nickname.
Final Balance Sheet prepared
Deadline: 131
Display: 1400
Once the money for bottle returns is collected, we can calculate our final balance sheet. On the income side we usually include registration fees, trading post income, bottle returns, and donations. Registration fees include camperships. On the expense side we include cabin fees and food costs. We typically have very little in the way of program costs (because members donate the equipment they need for their activities) but if we had any they would appear here. Once completed, this data becomes part of the history for that year's camp.
Resources: Event Adviser, Steve Donohue
Deliver report on Winter Camp at Chapter meeting
Deadline: 131
Display: 1450
Once Winter Camp is complete, we deliver a final report at the chapter meeting. This report typically includes attendance, service projects, some praise from those who attended camp, and a reminder that the next one is coming and encouraging Arrowmen to attend. This report should be made by the immediate past Youth Leader if possible.
Resources: Previous Youth Leaders, Chapter Chief and Adviser
Report service hours
Deadline: 131
Display: 1500
Once camp is over, we report our service hours to the Chapter Adviser so the chapter can get proper credit; Winter Camp is often a big enough activity to provide a significant boost in hours to our total. The report should include the name and number of hours provided by each member as well as a general description of the project(s) completed by the group.
Resources: Chapter Chief and Adviser.
Provide updates on Social Media
Deadline: 131
Display: 1550
Facebook isn't really the channel of the youth anymore, but it is probably seen by more people than see the Winter Camp website or planning page. Updates to the chapter Facebook page are the most effective; typically these need to be sent to the Chapter Chief or Adviser to be posted. We also provide updates to other channels like Discord and Instagram.
Resources: Steve Donohue, Matt Grimble, Chapter leadership and Chapter secretary adviser.
Upload photos to Winter Camp Photo Share
Deadline: 131
Display: 1750
As of Winter Camp XLIII, Winter Camp has an account on Shutterfly where we hope to collect all photos prior to publishing them on the Winter Camp website. The site is at Shutterfly.com and our id is photos@wintercamp.com with a password of wc1977I (that last is a capital letter I).
Photos can be uploaded from personal computers or phones at the user's discretion. Any uploaded photo is likely to wind up on the Winter Camp site. Details of uploading photos vary and are left to Shutterfly to explain.
Resources: Steve Donohue for loading. Pretty much everyone but Steve for taking pictures.
Promote camp at Chapter Meeting and other Chapter events
Deadline: 228
Display: 1800
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 228
Display: 1805
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Discuss theme, events, and meals online and in-person
Deadline: 228
Display: 1850
This activity takes place throughout the year, typically from January until the Planning Meeting. These discussions may take place via a variety of online media including Facebook, the Winter Camp planning page, and emails. They also happen at chapter meetings, El Mediodia, and anywhere people gather. Ideally these suggestions are recorded on the planning site so they aren't lost.
Resources: Everyone usually has strong ideas on what makes a good theme and on the theme(s) under discussion. There is no universal theory on themes.
Promote camp at Chapter Meeting and other Chapter events
Deadline: 331
Display: 1900
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 331
Display: 1905
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Discuss theme, events, and meals online and in-person
Deadline: 331
Display: 1950
This activity takes place throughout the year, typically from January until the Planning Meeting. These discussions may take place via a variety of online media including Facebook, the Winter Camp planning page, and emails. They also happen at chapter meetings, El Mediodia, and anywhere people gather. Ideally these suggestions are recorded on the planning site so they aren't lost.
Resources: Everyone usually has strong ideas on what makes a good theme and on the theme(s) under discussion. There is no universal theory on themes.
Conceive event
Deadline: 401
Display: 12345
Think of an idea for an event that will excite youth in your area to participate. Ensure it ties to the aims and mission of scouting. Recruit volunteers to work on planning and staffing the event.
Resources:
Promote camp at Chapter Meeting and other Chapter events
Deadline: 430
Display: 2000
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 430
Display: 2005
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Discuss theme, events, and meals online and in-person
Deadline: 430
Display: 2050
This activity takes place throughout the year, typically from January until the Planning Meeting. These discussions may take place via a variety of online media including Facebook, the Winter Camp planning page, and emails. They also happen at chapter meetings, El Mediodia, and anywhere people gather. Ideally these suggestions are recorded on the planning site so they aren't lost.
Resources: Everyone usually has strong ideas on what makes a good theme and on the theme(s) under discussion. There is no universal theory on themes.
Promote camp at Chapter Meeting and other Chapter events
Deadline: 531
Display: 2100
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 531
Display: 2105
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Discuss theme, events, and meals online and in-person
Deadline: 531
Display: 2150
This activity takes place throughout the year, typically from January until the Planning Meeting. These discussions may take place via a variety of online media including Facebook, the Winter Camp planning page, and emails. They also happen at chapter meetings, El Mediodia, and anywhere people gather. Ideally these suggestions are recorded on the planning site so they aren't lost.
Resources: Everyone usually has strong ideas on what makes a good theme and on the theme(s) under discussion. There is no universal theory on themes.
Promote El Mediodia
Deadline: 531
Display: 2200
El Mediodia is typically a July event where campers gather to celebrate the coming Winter Camp. We typically encourage anyone interested in coming to Winter Camp or who has been before to attend. In some years, we've combined this event with the Migisi Opawgan Chapter Picnic.
Resources: Michael Bristol, Steve Donohue and Matt Grimble
Complete Project Charter
Deadline: 601
Display: 7800
The charter is an important step in the approval process for Council.
Resources: Steve Donohue and Dave Oakley have done this for events before.
Recruit Volunteers
Deadline: 601
Display: 12347
Answer the key questions of who, what, when, why and where. Who will accomplish key tasks, What do we hope to accomplished with this event? When will we hold it? Why are we holding it? and Where will it be held?
Resources:
Promote camp at Chapter Meeting and other Chapter events
Deadline: 630
Display: 2250
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 630
Display: 2255
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Discuss theme, events, and meals online and in-person
Deadline: 630
Display: 2300
This activity takes place throughout the year, typically from January until the Planning Meeting. These discussions may take place via a variety of online media including Facebook, the Winter Camp planning page, and emails. They also happen at chapter meetings, El Mediodia, and anywhere people gather. Ideally these suggestions are recorded on the planning site so they aren't lost.
Resources: Everyone usually has strong ideas on what makes a good theme and on the theme(s) under discussion. There is no universal theory on themes.
Promote El Mediodia
Deadline: 630
Display: 2350
El Mediodia is a July event where campers gather to celebrate the coming Winter Camp. We typically encourage anyone interested in coming to Winter Camp or who has been before to attend. Thus far, we haven't been very successful in getting younger Winter Campers to attend.
Resources: Steve Donohue and Matt Grimble
Complete Self-Assessment of Short-Term Camp readiness
Deadline: 701
Display: 6700
We have a spreadsheet which shows the requirements and should look through it to identify any gaps before contacting an STCA.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Charter approved
Deadline: 701
Display: 12349
Project charter is approved and approval message received by charter preparer.
Resources:
Promote camp at Chapter Meeting and other Chapter events
Deadline: 731
Display: 2400
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 731
Display: 2405
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Discuss theme, events, and meals online and in-person
Deadline: 731
Display: 2450
This activity takes place throughout the year, typically from January until the Planning Meeting. These discussions may take place via a variety of online media including Facebook, the Winter Camp planning page, and emails. They also happen at chapter meetings, El Mediodia, and anywhere people gather. Ideally these suggestions are recorded on the planning site so they aren't lost.
Resources: Everyone usually has strong ideas on what makes a good theme and on the theme(s) under discussion. There is no universal theory on themes.
Conduct First Planning Meeting
Deadline: 731
Display: 2500
This meeting Is often held informally. The goal is to determine the final theme, costs, and set key assignments. We may also select a major activity (typically theme related) and begin working towards holding that activity at Winter Camp.
Resources: The best resource for this will be past Winter Camp Advisers and Leaders.
Reserve Cabin
Deadline: 731
Display: 2550
This task is often more difficult than it should be as the camp is officially closed between Christmas and New Years. In the years where it is closed, we need to arrange with the camp manager to use a cabin that week. If it is open, we can use the online registration system provided by the council to reserve our cabin.
Resources: Steve Donohue
Finalize Theme
Deadline: 731
Display: 2600
If we are able to finalize the theme by July, we are typically better able to promote camp starting in August when we conduct our Ordeal and hold the Fellowship. It also means we have the whole fall meeting schedule to get scouts excited about things that will happen at camp.
See the Appendix for a list of themes
Resources: Winter Camp Activity Database, Youth Leader, Adviser
Determine Cost
Deadline: 731
Display: 2650
Cost is typically determined by looking at the previous year's results; if we made a profit of more than $1.01 per person at the previous camp then we likely keep the cost the same. If we expect a change to the cost of cabins or took a loss at the previous camp, then we typically increase the price by some multiple of $1.01. I don't think we've ever deliberately lowered the cost for a future camp.
It's honestly a feeling as much as a math problem. If we feel like we had enough money the previous year, we don't increase the cost - increasing cost is not something we undertake lightly.
Resources: Steve Donohue, Doug Wilson, Jeff Rand, Ethan Rein
Prepare promotional flyer
Deadline: 731
Display: 2700
The promotional flyer typically highlights some of the best things at Winter Camp while explaining the cost and dates. It's different than the registration form because it's an advertisement. See Appendix IV for some previous flyers. Once the flyer is ready, it should be printed to distribute at chapter events, emailed to members and distributed to the web. It needs to be a full court press to get it in the hands of anyone who might need to know what's happening at Winter Camp to decide to attend.
Resources: Steve Donohue and Matt Grimble
Hold El Mediodia
Deadline: 731
Display: 2750
El Mediodia is an annual event held around the middle of the year. The official date is typically June 29, but it's not critical that we hit that date (in fact, we haven't yet). It's a celebration that the next Winter Camp is closer than the previous one. El Mediodia is a relatively new event and so the details are still a little in flux. Thus far, it's been a potluck picnic at Wilson's, but that may change.
Resources: Doug Wilson, WCFS
Recruit Short-Term Camp Administrator
Deadline: 801
Display: 6800
This is done by asking for one; a list is available at the district level.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Prepare and Submit Registration Form
Deadline: 801
Display: 12351
The form will be used to generate a link in the Council Registration system. We should choose a deadline about 2 weeks prior to camp (December 13ish) to give us time to deal with membership issues. We should also require the BSA ID number to register
Resources:
Submit Flyers and Marketing material
Deadline: 801
Display: 12353
Submit the marketing materials prepared for the charter for approval and distribution by Council.
Resources:
Promote camp at Chapter Meeting and other Chapter events
Deadline: 831
Display: 2800
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 831
Display: 2805
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Distribute flyer at Chapter events
Deadline: 831
Display: 2850
Once we have created a flyer, we try to share it at all chapter events including meetings, Ordeals, and the Fall Fellowship. The goal is to make sure everyone has as much awareness of Winter Camp as possible.
Resources: Previous flyers have been made by Michael Bristol, Matt Grimble, and Steve Donohue
Administrator completes initial assessment
Deadline: 901
Display: 6900
This part is completed by a third-party.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Reserve location for planning meeting
Deadline: 930
Display: 2900
If the planning meeting will be held at a public venue, we'll need to make arrangements to use that venue before we start promoting the planning meeting.
Resources: Chapter Adviser, Winter Camp Adviser, Steve Donohue
Promote camp at Chapter Meeting and other Chapter events
Deadline: 930
Display: 2950
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 930
Display: 2955
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Promote Planning Meeting
Deadline: 930
Display: 3000
The planning meeting takes place on the Friday after Thanksgiving. We promote it typically beginning in September. The primary draw is that the youth who attend are able to choose the activities for Winter Camp. A secondary tactic is to point out that youth with good ideas will likely gain access to considerable resources to help bring their ideas to fruition.
Resources: Steve Donohue and Matt Grimble
Address noted exceptions
Deadline: 930
Display: 7000
The STCA should return their evaluation and for missing items, the Adviser should arrange to complete them.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Contact Rangers to discuss likely projects
Deadline: 1031
Display: 1155
Talking to the rangers early reminds them we’re coming and gives them time to think of some projects they’d like us to complete.
Resources: Service Coordinator and Service Adviser.
Promote camp at Chapter Meeting and other Chapter events
Deadline: 1031
Display: 3050
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Promote Winter Camp on social media channels
Deadline: 1031
Display: 3055
We promote Winter Camp on appropriate social media sites including those belonging to the chapter to help raise awareness and attendance.
Resources: Steve Donohue and Matt Grimble
Promote Planning Meeting
Deadline: 1031
Display: 3100
The planning meeting takes place on the Friday after Thanksgiving. We promote it typically beginning in September. The primary draw is that the youth who attend are able to choose the activities for Winter Camp. A secondary tactic is to point out that youth with good ideas will likely gain access to considerable resources to help bring their ideas to fruition.
Resources: Steve Donohue and Matt Grimble
Complete corrective assessment
Deadline: 1031
Display: 7100
Once corrections have been made or questions answered, the STCA should address anything missing. This process coluld be iterative if answers are incomplete
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Invite Lodge and Area Key 3 to attend or visit Winter Camp.
Deadline: 1031
Display: 99999
In order to increase the prestige and awareness of Winter Camp, we should invite the members of the Lodge and Area Key 3 to attend camp or at least come out for a day to participate in some activities. This should be extended as a formal invitation, preferably via mail but via email if necessary.
Resources: Lodge and Area websites for names; Lodgemaster for street addresses and email creation tool.
Recruit Kitchen Adviser
Deadline: 1101
Display: 773
Finding people to staff the key leadership roles is a critical task.
Resources: Previous advisers to Winter Camp are probably the best resource.
Recruit Activity Adviser
Deadline: 1101
Display: 774
Finding people to staff the key leadership roles is a critical task.
Resources: Previous advisers to Winter Camp are probably the best resource.
Recruit Kitchen Leader
Deadline: 1101
Display: 776
Finding people to staff the key leadership roles is a critical task.
Resources: Previous youth leaders and advisers to Winter Camp are probably the best resource.
Recruit Activity Leader
Deadline: 1101
Display: 778
Finding people to staff the key leadership roles is a critical task.
Resources: Previous youth leaders and advisers to Winter Camp are probably the best resource.
Send corrective assessment to council
Deadline: 1107
Display: 7200
Once the SCTA has approved our plan, it should be sent to the Council office to be included in our project charter
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Promote Planning Meeting
Deadline: 1121
Display: 3101
The planning meeting takes place on the Friday after Thanksgiving. We promote it typically beginning in September. The primary draw is that the youth who attend are able to choose the activities for Winter Camp. A secondary tactic is to point out that youth with good ideas will likely gain access to considerable resources to help bring their ideas to fruition.
Resources: Steve Donohue and Matt Grimble
Coordinate service day and projects with rangers
Deadline: 1121
Display: 3300
We typically contact the rangers to select a service day. This is a task we often fail at and wind up trying to work around later, so it is important. The rangers will let us know which day best fits their schedule. They may give us a list of likely projects.
If we do get such a list we need to communicate any special clothing or equipment requirements to those attending Winter Camp or coming for the service day.
Resources: Service Adviser, Camp Rangers, and Ranch Director.
Contact Rangers to set day for projects
Deadline: 1121
Display: 3580
The camp is often officially closed during Winter Camp and the rangers may have days off to spend time with their families. We ask early, so they can coordinate a day where at least one of them is ready to help us with equipment and direction.
Resources: Service Adviser and Service Coordinator
Identify any special equipment requirements for projects
Deadline: 1121
Display: 3590
Sometimes the projects we do at camp will require special equipment or clothing. The most common thing is old clothing for painting, but sometimes there are projects where bringing our own hammers and other tools might help.
Resources: Doug Wilson. Matt Grimble and John Ferencz might also be helpful.
Collate new activity ideas from website(s), email, and previous evaluations
Deadline: 1122
Display: 3350
This is a task which provides input to creating the dead and live lists. It typically involves updating the Activities Database. Newly suggested activities are added to the database along with their descriptions. Using the correct creation date (anything in the current year) will guarantee they appear on the live lists.
Resources: This is a task which is often completed by Steve Donohue, although Doug Wilson has also tried his hand at it. It is not typically difficult, but it can be time-consuming.
Collate new meal ideas from website(s), email, and previous evaluations
Deadline: 1122
Display: 3355
This is a task which provides input to creating the dead and live lists. It typically involves updating the Meals Database. Newly suggested meals are added to the database along with their descriptions. Using the correct creation date (anything in the current year) will guarantee they appear on the live lists.
Resources: This is a task which is often completed by Steve Donohue, although Doug Wilson has also tried his hand at it. It is not typically difficult, but it can be time-consuming.
Create dead and live lists prior to the planning meeting.
Deadline: 1122
Display: 3400
There are actually four lists, two each for meals and activities. The live list typically includes anything we've done in the last five years or which has been suggested in the last two years. Any item which doesn't appear on the live list will appear on the dead list.
Typically, these lists are printed and brought to the meeting. There should be 3-5 copies of the live lists and a single copy of the dead list.
Resources: Steve Donohue usually handles this printing. The tools to create these lists are part of the planning suite.
Promote Shopping Trip
Deadline: 1122
Display: 3600
The shopping trip is always held on December 24. Traditionally, it takes place at Sam's Club in Southgate and is followed by a trip to Wendy's where the oldest camper present traditionally buys Frosties for the shoppers. The youngest camper traditionally orders and delivers them to the table.
Resources: Steve Donohue and Matt Grimble
Conduct final planning meeting
Deadline: 1128
Display: 3450
The planning meeting is traditionally held on the day after Thanksgiving starting around 1:00 pm. Although its often held at someone's home, it can also be held at a public venue like a church. The meeting should be run by the Youth Leader. The goal is to create the schedule and menu for camp and assign people to complete the preparations for the various activities on the schedule.
There's a sample agenda and some notes in the Appendices
Resources: The best resource for this will be past Winter Camp Advisers and Leaders.
Promote camp at Chapter Meeting and other Chapter events
Deadline: 1130
Display: 3051
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Print Winter Camp Manuals
Deadline: 1130
Display: 3250
This is a task where we often fail. The goal of the manual is to give it to anyone who is new to camp so they have some idea what to expect. It should include the schedule and menu. Because much of our registration is conducted online and by mail, distributing the manual to new members can be challenging.
Resources: Steve Donohue
Publish Schedule
Deadline: 1130
Display: 3500
Once the planning is finalized, the schedule should be prepared quickly and published to the website and Facebook. This will let potential attendees see what's planned and may help to drive attendance at the event. It also helps to hold our feet to the fire and ensure we prepare the events we've planned.
Resources: Steve Donohue
Monitor Soda Sales at local stores for good bargains
Deadline: 1130
Display: 3550
Supermarkets often have impressive sales on soda (pop). We know that we'll generally need at least 6 cases between meals and the trading post. To save money, we monitor sales at local outlets and purchase soft drinks when they are on sale.
Resources: Noted miser Doug Wilson has often handled this task in the past.
Spread Information about projects and equipment to membership.
Deadline: 1130
Display: 3570
Sometimes projects will go better if members bring appropriate tools and clothing. If we know a project requires specific equipment, it makes sense to alert members so they can bring it if they own it.
Resources: Doug Wilson knows a lot about tools and equipment. Matt Grimble and John Ferencz can also be helpful.
Print Mitigation Sheets and add to the camp binder.
Deadline: 1130
Display: 6658
Hazard mitigation details should be completed and printed for use at camp.
Resources: Any camper familiar with the activity.
Complete Hazard Mitigation for current activities
Deadline: 1204
Display: 7300
There are tools on the planning website to facilitate this process. The first step is to properly define the activities.
Resources: Steve Donohue can help with this process.
Review assessments, forward to STCA
Deadline: 1205
Display: 7400
Once the Hazard Mitigations are complete, we should have a review before passing them to Council.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Complete final assessment for planning
Deadline: 1215
Display: 7500
The SCTA reviews the Hazard Mitigation plans and provides final pre-camp approval.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Promote camp at Chapter Meeting and other Chapter events
Deadline: 1220
Display: 3052
Winter Camp tends to follow the Joe Retzbach school of promotion:"If we aren't talking about ourselves, no one is thinking about us". We mention Winter Camp at every chapter meeting and event with varying tactics. Certainly we bring out flyers and giveaways toward the end of the year. We mention the the planning meeting, social media, and the theme if we know it. We also mention the existence of camperships at most meetings. See the Appendix on Promotions for some tips and tricks.
Resources: Steve Donohue and Matt Grimble
Spread Information about projects and equipment to membership.
Deadline: 1220
Display: 3107
Sometimes projects will go better if members bring appropriate tools and clothing. If we know a project requires specific equipment, it makes sense to alert members so they can bring it if they own it.
Resources: Doug Wilson knows a lot about tools and equipment. Matt Grimble and John Ferencz can also be helptul.
Final reminder of projects and equipment for members
Deadline: 1220
Display: 3645
Over-communicating isn't really a thing, so ensuring campers know about equipment they might need for the project is a good thing. It’s also possible someone may come to service day for a project if they feel they have a strong contribution to make.
Resources: Youth Leader and Service Coordinator
Address concerns
Deadline: 1220
Display: 7600
If any concerns are raised by the STCA or Council, the adviser addresses them.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Prepare activities
Deadline: 1222
Display: 3650
Once the planning meeting is completed, members will be assigned to do additional development on some of the activities which appear on the schedule. This typically requires some coordination with the Youth Leader and adviser to ensure planning is taking place and to coordinate any equipment needs for the event.
Resources: Depending on the activity, resources for this may include: Ethan Rein, Mark Bollman, Jeff Rand, Doug Wilson, Alan Wilson, or Steve Donohue.
Prepare Meals
Deadline: 1222
Display: 3700
There are two main kinds of preparation required for meals. The first, and more obvious, involves researching appropriate foods to serve based on the meal. This involves searching for recipes which can be prepared at camp with a reasonable amount of effort based on the type of meal (lunches and snacks should be easier to prepare than dinners and breakfasts for example).
The second type of preparation involves creating the ambience required for a thematic meal. This might involve decorations or plans for an activity during the meal.
Resources: Steve Donohue, Doug Wilson, Ethan Rein, and Jeff Rand.
Monitor Activity Preparation
Deadline: 1222
Display: 3750
Winter Camp will distribute activity preparation as part of the Planning Meeting. Members operating alone or in small teams will complete preparations. It is up to the Activities leader and adviser to support this planning and, of course, up to the Youth Leader and Adviser to monitor them. By monitoring this activity, we hope to avoid surprises when things aren't planned appropriately.
Resources: The most likely need for a resource is if the activity planning has stalled. Jeff Rand, Matt Grimble or Ethan Rein are good resources to jump start things.
Monitor Meal Preparation
Deadline: 1222
Display: 3800
Winter Camp will distribute meal preparation as part of the Planning Meeting. Members operating alone or in small teams will complete preparations by either designing activities around meals or by identifying appropriate recipes to support the meal theme. It is up to the Kitchen leader and adviser to support this planning and, of course, up to the Youth Leader and Adviser to monitor them. By monitoring this activity, we hope to avoid surprises when things aren't planned appropriately.
Resources: This is another area where problems come because the person doing the planning is stuck. Jeff Rand, Steve Donohue, or Doug Wilson can often help.
Custom 3D Printing
Deadline: 1222
Display: 3850
For the past several years Winter Camp has been enhanced with plastic souvenirs from grails to medals and more. Designing and printing these items can be time-consuming and so we often start right after (or even before) the planning meeting.
Resources: 3D Printing is most often done by Alan Wilson. It is important to ask early as it can be time-consuming. It is also important to ask as colors can vary widely in price.
Gather recipes for meals
Deadline: 1222
Display: 3900
As new meals are created it becomes necessary to gather recipes for those meals. It is also often necessary to collect recipes for existing meals which aren't always easy to follow. Recipes should be entered into the Meals database. The ingredients should go in the ingredients section above and then the actual text of the recipe (including ingredients) should be entered in the Recipe Information field on the recipe page. This will make them print in the Winter Camp Recipe Book which is important.
Resources: Steve Donohue, Doug Wilson, Jeff Rand
Use Meals Database to create final menu
Deadline: 1222
Display: 3950
The Meals database can be used to create the final menu. Create a new year, then add meals for each of the slots; the Slots are based on day and type and they contain Meals which are a collection of recipes which are in turn a collection of ingredients and recipes. A guide for using the Meal database will be prepared. In the early stages, we don't worry about the quantity of eaters; that comes later.
Once the final menu is complete it should be shared with others to help identify any issues.
Resources: Jeff Rand, Steve Donohue, and Doug Wilson
Prepare and print the Pre-Camp Newspaper
Deadline: 1222
Display: 4000
The pre-camp newsletter is prepared pre-camp but distributed on the first day of camp. It won't have any news but it will include promotional information about the participation award, meals, trivia, and scheduling.
Resources: Mark Bollman
Secure Campership Funding
Deadline: 1222
Display: 4050
Winter Camp offers camperships. This is necessary because we have families with financial difficulties and because Winter Camp takes place right after Christmas, a time when many families are even more strapped for cash than usual.
Winter Camp Camperships are not hard to get. There aren't a lot of forms to complete. Generally if a youth asks for one, we provide one. Sometimes we'll check with a scoutmaster or chapter adviser if it seems like the request may not be necessary, but more often than not we just provide the campership.
Once we know the number, we communicate it to Ron Donohue who typically funds them at the current fee plus $10 to make sure kids attending on a campership can visit the trading post if they feel the need.
We never discuss who is on a campership publicly. In fact, Ron usually doesn't know who they were for; he just knows how many.
Resources: Winter Camp Adviser, Steve Donohue, Ron Donohue
Select catchphrase for previous Winter Camp and prepare new sign
Deadline: 1222
Display: 4100
Each Winter Camp has a catchphrase based on events from that camp; some are humorous and others are serious. Once the short catch phrase is determined we prepare a sign by printing it on paper and decoupaging the paper onto a wooden sign blank. The signs are displayed in the cabin during the week and on the trail to the time capsule ceremony.
Resources: Catchphrase authors include Jeff Rand, Ethan Rein, and Mark Bollman. Jeff has made the signs in the past.
Add Previous Year’s Food Samples to Display
Deadline: 1222
Display: 4150
Each year, Winter Camp collects food samples for the display board. This started as an accident, collecting samples from the meal sheets, but it has turned into a tradition. Campers should put food samples on meal sheets for selection during this process.
Resources: This task is nearly always completed by Jeff Rand.
Arrange for Ceremonial Gear needed for Time Capsule and other ceremonies to be at camp
Deadline: 1222
Display: 4200
In this case, ceremonial gear always includes candles in sufficient quantity to provide lighting on the trail and in the CHR Memorial Site. In some cases, there may be plans for an additional ceremony which could use garb or other items owned by the chapter and managed by the Ceremonies Committee. Those items may be stored in multiple places, so providing sufficient notice is important.
Resources: The best resources are the Chapter Ceremonies Adviser and the Chapter Adviser. Currently our best resource is Brian Mann.
Close registration
Deadline: 1222
Display: 4250
Winter Camp registration is now handled exclusively through the Council’s designated service provider. The registration closes sooner than in the past, around December 20.
Once the registration is closed, data can be imported into Lodgemaster for later use at check-in. The registration data is used as input to the Meals Database to create the final grocery list.
Resources: This task should fall to the registration adviser if there is one. If there isn't then it falls to the Winter Camp Adviser. Steve Donohue has most often served as the registration adviser.
Determine final roster
Deadline: 1222
Display: 4300
Once the registration is closed, a final roster should be determined. It is printed to the website so others can see the numbers and possibly identify anyone who is missing. This data is used as input to the Meals Database to create the final grocery list. Data could also be added to the Roster database at this point but we frequently wait until Winter Camp to complete these updates.
Resources: Registration Adviser, Steve Donohue
Reminder for Towels to come to Camp
Deadline: 1222
Display: 4325
Whomever has taken home the towels to wash them needs to be reminded to bring them back to camp. We have had issues with this in the past.
Resources: Doug Wilson usually writes this down,
Use Meals Database to create shopping list
Deadline: 1223
Display: 4350
Once the food count is known from the registrations, the number of people eating each meal can be updated and this will generate the shopping list for Winter Camp.
Resources: Jeff Rand, Steve Donohue, and Doug Wilson
Cross-reference leftover list with shopping list
Deadline: 1223
Display: 4400
Once we have created the shopping list using the Meals Database, we use the leftover list prepared at the end of the previous camp to identify anything we either don't need to buy or can buy less of. This typically happens the night before shopping at the bulk store.
Resources: This task is often completed when the final menu is prepared and so it has often fallen to Doug Wilson and Alan Wilson.
Shop for bulk food items
Deadline: 1224
Display: 4450
On December 24, we venture to a local bulk food store (typically Sam's Club in Southgate) and purchase items which make sense. We buy things where we need sufficient quantities to justify a bulk purchase. This is typically most of the meat, flour, some canned goods, and some dry goods. We try not to buy things which will take up a lot of space or require refrigeration; some of this is influenced by the predicted weather. Anything not purchased on this trip will be purchased on the 26th.
Resources: Someone with a Sam's Club Card, Kitchen Adviser and Kitchen Youth.
Print Recipe Book and Meal Sheets
Deadline: 1224
Display: 4500
These are generated by the Meals database. The recipe book provides plain language instructions for preparing each element of the meals. The meal sheet includes the exact quantities to use for each meal and shows which other meals will use items.
Resources: Steve Donohue or Doug Wilson
Print Schedule and Menu pages
Deadline: 1224
Display: 4550
Printed copies of the schedule and meals should be on-hand at the start of camp. Printing them before arrival at camp saves time and pressure. We should print one for each experienced camper plus 4 or 5 extras to post on bulletin boards at camp.
Resources: Steve Donohue or Doug Wilson
Procure Trading Post Items
Deadline: 1224
Display: 4600
We typically pick up trading post times as we do our bulk shopping. Over the years we have tried many approaches to the trading post. The current strategy is somewhat minimalist as we've come to grips with the notion that most scouts will bring their own snacks and drinks to camp. We procure some pop and typically some candy.
The current thinking is to try to keep the candy cost low so we can sell it at a nickel in the vending machine without any complex transactions. This helps because it also limits our possible choices to items with a low unit cost. These items are sometimes picked up in post-Halloween candy sales when many things are marked down considerably. In cases where we've already purchased candy and/or pop (see Monitor Soda Sales) this can be ignored.
Resources: Doug Wilson and Mark Bollman for successful items; Doug Wilson and Alan Wilson for things which will fit the machine.
Enjoy holiday; pack
Deadline: 1225
Display: 4650
There is typically little group activity on Christmas. Campers often pack their personal gear (including interesting new gifts) and enjoy Christmas with their families.
Resources: Depends on your family.
Redundant or obsolete gear removed for either donation, recycling, or trash
Deadline: 1226
Display: 350
On December 31, if there is time we should go through the Winter Camp gear and identify things which are no longer useful to us. In some cases this is very obvious since the item hasn't been used. We also try to identify duplicate items and items with excess wear for removal from our gear. Items which are usable by someone else are typically put in boxes for donation. Items which are excessively worn or dirty are consigned to recycling if they can be recycled or to the trash if they can't.
Resources: Doug Wilson, Steve Donohue, Ethan Rein.
Participate in set-up day if desired
Deadline: 1226
Display: 4700
Set-up day is on December 26. Many members enjoy attending although it is a work day and so those coming should be ready to work on things like unloading the attic, setting up the kitchen, setting up the museum, setting up some of the specific activities (particularly those planned for the first day of camp), finishing the shopping, and generally getting things done to make the beginning of camp smooth.
Resources: The most important part of participating here is knowing that you're going to be put to work. It's also key that the adviser know when you're coming to help with rides.
Coordinate Rides
Deadline: 1226
Display: 4750
Although we no longer offer a meeting place for those going to camp, we do offer to help find rides for those who need them. This typically starts in December and ends before Christmas. Mostly we try to compare the data collected on registration forms to people who need rides. It is definitely not a perfect effort as we often find that campers don't provide any information on how or when they plan to arrive at camp.
Resources: Ethan Rein has taken charge of this since we stopped providing a meeting point and car pool services.
Complete shopping
Deadline: 1226
Display: 4800
The Winter Camp Meals database will create a shopping list showing every item. On the 24th, shoppers will converge on Sam's Club (typically) and buy bulk items (typically meat, eggs, flour, and some canned goods. They will mark the items they purchase on the shopping list and then someone who is coming to the setup day collects them at the end of shopping.
Over the years, we've gravitated to doing only bulk shopping before camp. This reduces our need to store things over the holiday which has sometimes been difficult. We typically divide the food we've purchased into three categories: Must be frozen (typically frozen foods), won't be hurt by freezing (mostly dry goods), and must be cold but not freezing (requires refrigeration).
These categories sometimes change based on temperatures expected over the three-ish days between shopping and Winter Camp. Storage for the things that won't be hurt doesn't change, but low temperatures mean refrigerated things have to go inside and higher temperatures mean frozen things have to go in.
This decision is usually made in the parking lot of the store. Generally those coming to shopping know what space they have available and will agree to take things they can manage to keep safe and transport to camp.
Sometime on the 26th, members of the setup crew will converge on a grocery store in Lapeer and complete the shopping. They will typically have more items to purchase than the bulk store as we try not to buy things at the bulk store which require refrigeration or are very bulky. Some of our bulk store purchases will vary based on the predicted weather and the amount of cargo space available. This trip will take between 60 and 120 minutes depending on the skill and number of shoppers.
Resources: This often falls to the Kitchen Adviser. Questions about purchases or substitutions usually go to Doug Wilson or Steve Donohue. Food which requires storage often goes home with Doug Wilson. Sometimes others have stepped into help - it requires both space in a refrigerator or freezer and space in your car to get things to camp; it's also useful if you plan to arrive early enough to make sure we can put the food away.
Confirm project day with rangers
Deadline: 1226
Display: 4810
We confirm they project day with the rangers on December 26. Even if we’ve arranged things in advance, sometimes there are last minute changes (like equipment or supply availability) which need to be accommodated.
Resources: This should fall to the youth leader and adviser. Whomever it is has to be able to speak for Winter Camp so the rangers aren’t left guessing. For the most part, we accommodate them.
Execute the schedule until Dec 31
Deadline: 1227
Display: 4850
This is the most natural part. If the planning has been successful, then all the activities and meals will come together well and it's just a matter of executing the plan which we are typically pretty good at.
Resources: Everyone.
Conduct on-site assessment
Deadline: 1227
Display: 7700
There are a few things that require onsite assessment like the location of first-aid kits, compliance with youth protcection, site concerns, and registration procedures.
Resources: Steve Donohue, Jeff Rand, and Michelle Matowski are all trained Short-term Camp Administrators
Risk: Legacy
Deadline: 1231
Display: 625
This borders a bit on Winter Camp for One, but playing Risk: Legacy has become a tradition that we expect to continue until Winter Camp L. We always write an after-action report on the game. Sometimes it is included in the news, but it always appears in the Yottapedia.
Resources: The one in this Winter Camp for One is Steve Donohue.
Coordinate service projects with rangers
Deadline: 1231
Display: 630
Once we have a count of likely attendance and some idea of our skill base, we contact the rangers again to make final plans for the project.
Resources: Service Adviser and Service Coordinator
